WINGS – Job Opening – Administrative and Finance Coordinator – Sao Paulo, Brasil

São Paulo, April 9, 2018
ADMINISTRATIVE AND FINANCE COORDINATOR

JOB DESCRIPTION
WINGS is a global network of organizations that support philanthropy headquarted in Sao Paulo, Brazil. With around 100 members from 40 countries, WINGS contributes to strengthening, promoting and providing leadership on the development of philanthropy and social investment around the world.
TITLE: Administrative and Finance Coordinator
REPORTS TO: Executive Director
FUNCTION: Undertakes the day to day operations of the organization and provides administrative and finance support to the Executive Director and Chair of the Board. Additional support for other staff as necessary. Areas of coverage include Board of Directors meetings, WINGS policies and procedures, financial controls, and operations. Also responsible for duties outlined below as well as other tasks as assigned.

TASKS and RESPONSIBILITIES

1. Committee and Board Liaison
a. Assist ED and Chair in Board Meeting Preparation:
 Collect/compile reports, motions, etc.
 Oversee material production and distribution
 Coordinate meeting logistics
 Attend meeting, take minutes
 Maintain and distribute Board of Directors Handbook
b. Assist with other committee activities as requested:
 Set up online meetings, take and disseminate minutes
 Maintain committees roster
 Oversee material production and distribution
c. Provide assistance to the Board and ED, as required

2. Financial Control
 Oversee and coordinate the work of US and Brazil bookkeeper
 Authorize day-to-day operations expenditures
 Assist in creating and monitoring annual budget
 Manage cash receipts and assure proper coding and invoicing
 Review and forward invoices to bookkeepers for processing
 Send monthly bank statements to bookkeeper, with account allocations
 Manage petty cash and travel reimbursements
 Oversee preparation of monthly financial reports
 Manage bank accounts and monitor operating reserve
 Assist with membership dues payments
 Coordinate annual financial audit

3. Admin
 Coordinate HR issues in liaison with the ED
 Provide general office maintenance

4. Programs and Strategic Direction
 Be familiar with WINGS members and programs
 Manage or participate in other projects/special tasks as required
 Provide assistance to other WINGS Coordinators as required
 Assist with CRM data entry
 Represent WINGS at meetings and conferences as required
 Support with travel arrangements and other logistics

SKILLS
 Bachelor (or Master’s) Degree in Finance, Accountability, Administration or Non-profit management
 Minimum experience of 5 years in financial management and administration, ideally in the non-profit sector.
 Experience abroad or in an international organization is an asset.  Mobility: the position involves at least one or two international travels per year
 Strong written communication skills, including in English, and organization skills
 Global mindset: openness to and awareness of cultural and geographic diversity  Self-motivated with strong ability to manage multiple projects
 Accuracy and attention to detail
 Fluency in English and Portuguese
 Proficiency in the use of computers, database systems, website maintenance, and the latest information technology and social media

HOW TO APPLY
To be considered, please submit a cover letter, a résumé and your salary expectations to Rebecca Soragni, rsoragni@wingsweb.org by April 27th.

https://drive.google.com/file/d/14XlY3K7uNBRfYBrwovxZYsjuHAwKw79e/view?usp=sharing

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